| Responsibilities |
Procurement Coordinator is responsible for performing all supporting tasks assigned by Procurement Manager. Procurement Section Program (PS Program). He/she is a key enabler to support Procurement Section to move from tactical to strategic procurement. The role organizes and manages various parts of a PS Programs to ensure its success. This includes assigning and monitoring daily tasks and communication, as well as creating reports and updates for the Procurement manager and other members of Procurement Section leadership team
Tasks:
• Manages, coordinates, and oversees the planning, implementation, and evaluation of various programs and initiatives.
• Organize PS Program meetings, prepare MOM and follow up actions if required.
• Support Manager to prepare correspondences, PPT or reports as required.
• Coordinate and prepare Program by setting the agenda, pre-reads, noting discussions, taking and tracking action items.
• Schedule and coordinates appointments and assist with making travel arrangements.
• Set up and manage PS program document management system for Section.
• Collaborate to provide supports related to PS Program management such as logistics arrangement, stationary distribution, ordering supplies, gate pass, data entry, document circulation, document filings and other tasks.
• Keep all incoming/outgoing document confidential at Section Level.
• Coordinate and make plans for Section events, forums, workshop etc.
• Maintain contact list of internal and external stakeholders.
• Ensure clear and positive interaction within the organization and external stakeholders.
• Manage all leave (annual leave, medical leave, sick leave, unplanned, unpaid leave etc.), training records, people performance data plans etc. for the Section.
• Coordinate and manage Procurement Section budget.
• Proactively lead PS Program projects and activities that will optimize administrative processes to build personal capability
• Responsible to ensure all PS Program all confidential documents, reports etc. are well organized.
• Other tasks assigned by Managers and other superiors.
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| Requirements |
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Education Level: University degree of Economics, Business Administration, Accounting or equivalent
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Work experience: One year experience in similar role. Experience in managing, coordinates, and oversees the planning, implementation, and evaluation of various programs and initiatives is an advantage.
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Skills:
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Competency in Microsoft applications including Word, Excel, Power Point and Outlook.
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Knowledge of office management, and procedures.
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Good Interpersonal/human relations skills, verbal and written communication skills.
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Good presentation and meeting organization.
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Problem solving skill with logical thinking.
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Able to manage multiple programs and tasks simultaneously.
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Good English skills in both verbal and written.
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Proactive and able to perform with minimum supervision.
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Displays logical and critical thinking
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