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Notice of procurement plan for service and technical advisory for rotating equipment lube oil sample analysis

Date: 15th Jan 2019


Ref.No.: 139/2018/NSRP-PS

Nghi Son Refinery & Petrochemical Limited Liability Company (NSRP) is planning a procurement package to select suitable supplier(s) for provision of SERVICE AND TECHNICAL ADVISORY FOR ROTAING EQUIPMENT LUBE OIL SAMPLE ANALYSYS

If your company is interested in this procurement package, please fill in and complete the questionnaires below and:

– Submit electronic copy in USB flash drive along with the following original copies.

– Submit two (02) original copies in a sealed envelope, state clearly “RESPONSE for Package:  SERVICE AND TECHNICAL ADVISORY FOR ROTAING EQUIPMENT LUBE OIL SAMPLE ANALYSYS” to the following address no later than 5 PM 29th Jan 2019

Nghi Son Refinery and Petrochemical LLC

Attention: Mr. Ho Khai Hoan – Procurement Section Manager

Copy to: Ms. Pham Thi Kim Anh

Address: Refinery and Petrochemical LLC, Administration Building, Gate No. 1 (of the Refinery), Km5, Road 513, Nghi Son Economic Zone, Hai Yen Commune, Tinh Gia District, Thanh Hoa Province.

If there is any discrepancy between the hard copies and the soft copies in USB, the original copies shall be used.

Should you have any question, please contact us at and copying for further information.

For the avoidance of doubt, this notice does not constitute any contractual offer, binding promise or guarantee of business by NSRP. Neither shall your satisfaction of all the minimum requirements mentioned above nor your response to this notice creates any promise or guarantee by NSRP that you will be invited to participate in the above mentioned procurement process.

  1. Please provide the following information of your company.



Tax Code:

Contact person:

Contact details:

  1. Brief description of your company’s qualifications and experience in providing services:
  2. Questionnaire:

Please answer the questions below:

Part 1. Survey questionnaire

QUESTION 1: Do you have a clear intention in supplying Lube oil sample analysis service for rotating equipment to Nghi Son Refinery and Petrochemical Liability Limited Company as a supplier on a long term basis?

  1. Yes
  2. No

QUESTION 2: Do you have valid ISO-17025 certificate for testing Lube Oil Specification. If yes, please provide color copy and its appendix

  1. Yes, and provide sufficientdocument
  2. No

QUESTION 3: Can you utilize maximum available testing service in NSRP Laboratory, during expedite the quality certification work for lube oil. (NSRP ISO-17025 Certificate number 1139)

  1. Yes
  2. No

QUESTION 4: Do you have similar business and/or contract to provide quality testing service for Lube Oil ?

  1. Yes, and provide sufficientdocument
  2. No

QUESTION 5 If you are selected a service provider, please confirm whether you will follow NSRP’s Limitation of liability such as:

The Service Provider shall defend, indemnify and hold NSRP, its employees and agents, NSRP’s contractors and sub-contractors including their offshore units, employees of NSRP, NSRP’s contractors or subcontractors (other than the Service Provider, its contractors and sub-contractors), harmless from any and all claims, damages, losses, and expenses (including legal fees and expenses) arising out of  or in any way in connection with the performance of the Services under this Contract, , its contractors or sub-contractors , except for claims, damages, losses and expenses caused by a breach of this Contract by NSRP

  1. Yes
  2. No

QUESTION 6: Can you perform all testing as below table ?

No Contents Standard Yes/No
1.1 Wear Metal    
1.1.1 Iron    
1.1.2 Copper    
1.1.3 Lead    
1.1.4 Aluminum    
1.1.5 Tin    
1.1.6 Nickel    
1.1.7 Chromium    
1.1.8 Titanium    
1.1.9 Vanadium    
1.1.10 Silver    
1.2 Additives    
1.2.1 Calcium    
1.2.2 Magnesium    
1.2.3 Phosphorus    
1.2.4 Zinc    
1.2.5 Barium    
1.2.6 Molybdenum    
1.3 Contaminants    
1.3.1 Silicon    
1.3.2 Boron    
1.3.3 Sodium    
1.3.4 Potassium    
2 Chemical Composition: FT‐ IR
-Oil’s Serviceability: Acid Number, Base Number
ASTM 2896, ASTM E2412,  ASTM D664, ASTM D974, ASTMD4739  
2.1 FTIR SPECTROSCOPY (indexing numbers) JOAP Method    
2.1.1 Anti-Wear    
2.1.1 Nitration    
2.1.1 Other Fluid    
2.1.1 Oxidation    
2.1.1 Soot    
2.1.1 Glycol    
2.1.1 Flash point (C0)    
2.1.1 Pour point  (Co)    
2.2.1 TAN  Acid # mg KOH/g    
2.2.2 TBN Base Number    
3 PARTICLE DEBRIS  COUNT AND DENSITY  (particles per ml) ISO  cleanliness code 4406:99  
3.1 >2Micron    
3.2 >5Micron    
3.3 >15Micron    
3.4 >25Micron    
3.5 >50 Micron    
3.6 >100 Micron    
4 Kinematic Oil Viscosity in Centistokes   at  40 Co and 100 Co ASTM D 445  
4.1 ISO VG 2    
4.2 ISO VG 3    
4.3 ISO VG 5    
4.4 ISO VG 7    
4.5 ISO VG 10    
4.6 ISO VG 15    
4.7 ISO VG 22    
4.8 ISO VG 32    
4.9 ISO VG 46    
4.10 ISO VG 100    
4.11 ISO VG 150    
4.12 ISO VG 220    
4.13 ISO VG 320    
4.14 ISO VG 460    
4.15 ISO VG 680    
4.16 ISO VG 1000    
4.17 ISO VG 1500    
4.18 ISO VG 2200    
5 AMOUNT OF WATER : Crackle Test backed by Karl Fischer Water Test ASTM D6304  
5.1 Demulsibility    
5.2 Acid # mg KOH/g    
5.3 Water %    
6.1 Rubbing Wear    
6.2 Rolling Contact    
6.3 Sliding Wear    
6.4 Rolling/Sliding Wear    
6.5 Cutting Wear    
6.6 Chunks    
6.7 Spheres    
6.8 Corrosion    
6.9 Dark Metallic Oxides 2    
6.10 Red Oxides 1    
6.11 Dust/Dirt 3 3 3    
6.12 Other Contaminants    
6.13 Oxidation By‐Products    


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